Security Policy

Date created: 6 July 2022

The security of your personal data is of paramount importance to Hampshire Genealogy Society and will be managed in accordance with the following:

Data protection

This Security Policy is supported by the Society Data Protection Policy, Privacy Notice, Data Breach Policy, various Operating Procedures and Guidance Notes to the Society volunteers and Group Organisers.

Data security reviews

The Society carry out an annual review of their data management systems and those of their data processors. Any shortcomings identified are corrected within three months from the completion of the review through the updating of documented processes and the notification of improvements to the Society volunteers and Group Organisers.

Data backup

All personal data processed by the Society and their data processors is backed-up on a frequent basis so that it can readily be recovered in the event of a data loss or breach.

Data processors

The Society use the services of data processors to support the Society membership database and website, process payments to the Society and distribute the Society Quarterly Journals to members who do not wish to avail themselves of the online copy. These data processors comply with the requirements of the General Data Protection Regulations.