Notice of the 2020 AGM

The Hampshire Genealogical Society – Annual General Meeting

NOTICE IS HEREBY GIVEN that the 46th Annual General Meeting of HGS will be held by Zoom videoconference at 11.30 am on Saturday 10th October 2020 to transact the following business.

1. Minutes of the previous meeting
To be agreed and matters arising

2. Reports and Accounts
To receive and consider the accounts for year ended 31 December 2019 and the reports of the Chairman and Treasurer.

3. Auditors
To appoint Messrs Morris Crocker as the auditors.

4. Appointment of Charity Trustees
To re-appoint Mr Paul Pinhorne as Chairman
To re-appoint Mrs Christine Pavey as Vice Chairman
To re-appoint Mrs Ann-Marie Shearer as Treasurer
To re-appoint Mrs Gwendolen Newland as Secretary

To re-appoint Mrs Margaret Bowman as a Trustee
To re-appoint Mr John Bowman as a Trustee
To re – appoint Miss Elaine Boyes as a Trustee
To re-appoint Mrs Kay Lovell as a Trustee
To re-appoint Mr Keith Turner as a Trustee
To re-appoint Miss Angela Winteridge as a Trustee

To appoint Mr Stuart Attrill as a Trustee
To appoint Mr Philip Brown as a Trustee
To appoint Ms Fiona Ranger as a Trustee

The Society’s Constitution states that the Executive Committee shall consist of not more than 13 members. All 13 members of the Executive are then Trustees of the Society as per the Charity Commissioners’ rules.
Further nominations for the Executive Committee must be received by Thursday 10th September 2020 and should be made in writing by post to The Secretary, Mrs G Newland, 3 Wickham Close, Tadley, Hants RG26 4JT or by email to secretary@hgs-online.org.uk

The Charities Act, 1992, Section 45(1) lists the following persons disqualified by law from standing as trustees of Charities:
Persons under 18 years old. Undischarged bankrupts. Any person who has previously been removed from trusteeship of a Charity. Persons convicted of an offence involving deception or dishonesty unless the conviction is spent.

5. Members Proposed Resolutions
Details will be announced if proposed resolutions are received. Proposed resolutions should be sent to the Secretary by Thursday 10th September 2020. If necessary, a revised agenda will be posted on the HGS website by Saturday 12th September 2020.

6. Any other business
To deal with any matters raised at the meeting.

All reports and other papers will be posted on the Society website prior to the AGM.
By order of the Executive Committee of HGS

Gwendolen Newland – Secretary
1st September 2020